Holiday Activities and Food Programme privacy notice 

We collect your information to: 

To assess entitlement to access free places on holiday activities funded by the HAF 

programme.  We are required to ensure that HAF-funded places are only offered to eligible 

children as outlined by the DfE.   

 

What type(s) of information do we use? 

- Name 

- Contact details 

- Age/DOB 

- Gender 

- School  

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What is the legal basis for using your information? 

Provision of The HAF Programme is a task carried out in the public interest or in 

the exercise of official authority vested in the controller. 

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Where do we get your information? 

- Holiday club providers will share the registers with you local Council.  

- You may share your details with your local  Council when making an enquiry.  

- A professional working with your family, such as a social worker or school 

worker may share your details in order to ensure you are able to access 

 

Who do we share your information with? 

-We will not share identifiable data any further.  

How long will we keep your information? 

We will need to complete an analysis of the number of Free School Meal eligible 

children who accessed clubs over the summer. Once this analysis has been 

completed and submitted in October records will be deleted.  

Transferring your information outside of the European Union (EU) 

No 

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Automated decisions using your information? 

No